Producing Seamless International Virtual Conventions During COVID
During the height of the COVID-19 pandemic, IHN Productions was tasked with producing two large-scale virtual international conventions. With strict online attendance requirements and multiple logistical challenges, our team overcame numerous obstacles to ensure smooth, engaging, and professional events that connected audiences worldwide.
Client Challenges
Producing a virtual international convention comes with unique complexities, especially during a time when remote connectivity and seamless digital experiences were critical. Some of the major challenges included:
Multilingual Streaming & Coordination: Streaming the event live in six languages with simultaneous breakout rooms.
Custom Landing Page Development: Designing and hosting a landing page that housed live sessions, pre-recorded breakout videos, and multilingual options.
Vendor Collaboration: Integrating client ticketing vendors to manage secure access to the custom platform.
Space, Power & Internet Needs: Sourcing a studio location that could handle large-scale production, with strong internet and backup options.
Live Switching for Multiple Languages: Ensuring smooth transitions between live English and Spanish feeds, complete with custom graphics in all necessary languages.
Remote Attendee Engagement: Implementing interactive software that allowed remote award winners and special guests to call in and interact live with on-site talent.
Custom Visual Design: Developing high-impact video animations for a 40-foot LED wall to enhance the visual experience.
Our Solutions
Custom Landing Page:
We developed a bespoke landing page that acted as the central hub for the event. Each day’s live stream, breakout sessions, and pre-recorded materials were hosted here, with language options clearly integrated to streamline the user experience.
Multilingual Streaming & Breakout Rooms:
Our team coordinated live streaming in six languages and created breakout rooms for various sessions. Each breakout room was customized to match the selected language, allowing for smooth transitions and easy navigation for international audiences.
Live Video Switching:
To enhance the viewing experience, we provided live video switching between English and Spanish feeds. Graphics and overlays were designed in all required languages, ensuring consistency and clarity throughout the broadcast.
Vendor Collaboration for Seamless Ticketing:
IHN Productions worked alongside the client’s existing vendors to integrate secure ticketing systems. Attendees could easily access the custom landing page, ensuring a seamless user journey from registration to participation.
Studio & Infrastructure Management:
Sourcing the right studio was crucial. We secured a location that met the space, power, and high-speed internet requirements, ensuring smooth operations. Backup internet connections and power sources were in place to mitigate any risk of downtime.
Interactive Attendee Engagement:
To make the virtual experience feel more personal, we enabled live interactions by connecting award winners and guests through video call-ins. This allowed attendees to engage directly with on-stage talent, creating a dynamic experience that bridged the gap between virtual and live participation.
Custom Visuals for LED Wall:
Our design team produced bespoke video animations for the event’s 40-foot LED wall, ensuring visually stunning backdrops that enhanced the virtual experience.
Results & Impact
Engagement Across 6 Languages: The event successfully streamed to thousands of international attendees with seamless transitions between languages.
High Production Value: Feedback praised the professionalism of the production, with clients noting how the custom visuals and LED wall elevated the experience.
Interactive & Inclusive: Remote award winners and international attendees felt connected to the event, despite being entirely virtual.
Zero Technical Failures: Thanks to meticulous planning, backup internet, and power, the production went off without a hitch.
Client Testimonial
"IHN Productions made the impossible happen. Hosting a large-scale international convention online felt daunting, but their team handled every detail with precision. The landing page, the breakout rooms, and the live switching between languages made for a seamless experience. We couldn't have asked for a better production partner."
Conclusion
At IHN Productions, we specialize in turning complex, large-scale events into smooth and engaging experiences. Whether you’re hosting a virtual, hybrid, or live event, our team has the expertise to ensure success at every level.
Ready to bring your virtual event to life?
